“Imagine coming down from eight hours for tracking time to only 20 minutes in a month. I mean, that economy multiplied by all the resources that we have on the team is great.”
Gabe Gramajo, a Senior IT Project Manager at Duckhorn Portfolio

Manual time tracking led to low compliance and wasted time

Duckhorn Portfolio, a leading luxury wine company, prides itself on its commitment to excellence and innovation. While their teams were focusing on new innovations, tracking time often fell off the radar. Typically left until the month's end, project managers ended up spending 8 hours or more chasing down time tracking from their teams only to end up with only 50% of their team’s time being entered.

Gabe Gramajo, a Senior IT Project Manager at Duckhorn Portfolio, manages procurement for new productivity solutions. Recognizing a need for time-tracking, he set out to find a new solution.

7pace Timetracker enhances time management accuracy and efficiency

Gabe began searching for a better time tracking solution and quickly discovered 7pace Timetracker for monday.com. Impressed by its integration with monday.com and its comprehensive features, Gabe decided to trial the tool with his team as part of Appfire’s Early Access Program. The results were immediate and positive.

The intuitive integration 7pace Timetracker has with monday.com ensured that employees consistently logged their hours, eliminating the need for constant follow-ups. The accountability and visibility provided by the tool enabled Duckhorn to accurately track how much time was being spent on each activity and project.

“Now we know how much is being spent by the resources and on which activities. That helps with the budgeting for the coming years, the forecast, and also to track how we are investing in resources for the project. That didn't exist in the past at all.”
Gabe Gramajo, Senior IT Project Manager at Duckhorn Portfolio

Results: 95% reduction in time spent entering time

With 7pace Timetracker, Duckhorn Portfolio experienced a significant improvement in their time tracking and reporting processes. The tool's ease of use drastically reduced the time required to log hours and drove increased compliance.

Previously, it took employees up to eight hours to fill out their monthly time sheets. With 7pace Timetracker, this task now takes only 20 minutes per month. This massive reduction in time expenditure has allowed team members to focus more on their core responsibilities.

Improved reporting drives better visibility and planning

The implementation of 7pace Timetracker also streamlined the reporting process and specifically saved Gabe time and resources. Resource management reports that once took Gabe two days to manually compile now take only a few clicks, thanks to the automated reporting capabilities of 7pace Timetracker.

This efficiency not only saved time, but also improved the accuracy and reliability of the reports, enabling Duckhorn to precisely track how much time was being spent on each activity and project. This information is invaluable for budgeting, forecasting, and resource management, providing clarity that was previously unattainable.

“The reports help with the budgeting for the coming years, and also how we are investing in the resources for our projects. This data helps our executive team see the numbers that we are producing and how that is impacting the project. Before, we had an idea. Now we have clarity.”
Gabe Gramajo, Senior IT Project Manager at Duckhorn Portfolio

Future plans: expanding 7pace Timetracker usage across teams

Encouraged by the positive feedback and tangible benefits, Duckhorn Portfolio plans to expand the use of 7pace Timetracker to other teams within the organization. Gabe believes that as more teams adopt the tool, the company will continue to see improvements in efficiency.

Through their usage of 7pace Timetracker, Duckhorn Portfolio has significantly reduced the time required for logging hours and improved the accuracy of reporting. The app has empowered the company to better allocate resources, forecast budgets, and achieve project goals.

About The Duckhorn Portfolio, Inc.

The Duckhorn Portfolio is North America’s premier luxury wine company, with eleven wineries, ten state-of-the-art winemaking facilities, eight tasting rooms, and over 2,200 coveted acres of vineyards spanning 38 Estate properties. Established in 1976, when vintners Dan and Margaret Duckhorn founded Napa Valley’s Duckhorn Vineyards, today, their portfolio features some of North America’s most revered wineries, including Duckhorn Vineyards, Decoy, Sonoma-Cutrer, Kosta Browne, Goldeneye, Paraduxx, Calera, Migration, Postmark, Canvasback, and Greenwing.

Sourcing grapes from their own Estate vineyards and fine growers in Napa Valley, Sonoma County, Anderson Valley, California’s North and Central coasts, Oregon and Washington State, they offer a curated and comprehensive portfolio of acclaimed luxury wines with price points ranging from $20 to $230 across more than 15 varietals and 39 appellations. Their wines are available throughout the United States, on five continents, and in more than 50 countries around the world.

How Duckhorn portfolio achieved 95% time tracking reduction with monday.com & 7pace

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